Job Description

Job Title: Administrative & Business Operations Associate

Location: Leesburg, VA (Onsite/ Hybrid)

Employment Type: Contract

About Cloud7Works

Cloud7Works is a dynamic IT systems integration and federal consulting firm supporting government agencies across the United States. We specialize in delivering innovative technology solutions for federal clients. Our team is remote-friendly, collaborative, and focused on delivering high-quality services with integrity, compliance, and client satisfaction at the core.

Position Overview

Cloud7Works is seeking an organized, proactive and dedicated Administrative & Business Operations Associate to support our local Leesburg office. In this role, you will provide administrative, operational, and business support across Finance, HR, Project Management, and occasional Business Development (BD) initiatives. You will play a critical role in ensuring that internal processes run smoothly, filings and compliance tasks are completed accurately, and the team is supported in day-to-day operations. This role requires someone who is responsive, available during business hours, and ready to handle time-sensitive requests promptly.

Key Responsibilities

Administrative & Operations Support

• Manage office operations, filings, and documentation to support Finance, HR, and Project teams
• Maintain internal records, trackers, and SharePoint sites with accuracy and compliance
• Assist with scheduling, meeting coordination, and minute-taking for team and client meetings
• Prepare, format, and review reports, presentations, and other documentation in Microsoft Word, Excel, PowerPoint, and SharePoint
• Manage and maintain task tracking platforms (e.g., Monday.com) to ensure deadlines, deliverables, and workflows are on track
• Respond promptly to requests throughout the business day; this role requires consistent availability and responsiveness during work hours

Finance & HR Support

• Assist Finance with invoicing, expense tracking, and basic reporting
• Support HR tasks such as onboarding, offboarding, timekeeping, and benefits documentation
• Ensure compliance with internal policies and federal regulations in finance and HR processes

Project & Program Support

• Support project teams with administrative and operational tasks, including tracking deliverables, deadlines, and status updates
• Collect and organize data for project performance, staffing, and reporting purposes
• Identify opportunities to improve internal processes and operational efficiency

Business Development & External Engagement

• Occasionally represent Cloud7Works at local conferences, networking events, or client engagement activities
• Assist with preparation of BD materials, capability statements, and event coordination
• Support capture or proposal efforts as requested by BD leadership
• Conduct timely follow-ups with agencies on submitted proposals via email and phone; track and document all responses
• Manage company LinkedIn page and website updates to maintain an active online presence

Required Qualifications

• Bachelor’s degree in Business Administration, Operations, Management, or related field preferred
• 2–4 years of experience in administrative, operations, or project coordination roles
• Strong attention to detail with the ability to follow structured processes accurately
• Excellent organizational, time management, and written/verbal communication skills
• Proficiency in Microsoft Word, Excel, PowerPoint, Teams, and SharePoint
• Ability to manage multiple priorities and work collaboratively in a fast-paced environment
• Professional demeanor appropriate for interfacing with internal teams, clients, and event stakeholders

Preferred Qualifications

• Resourceful, self-starter mentality with willingness to take initiative and ownership of tasks
• Interest in developing project management or business operations skills
• Familiarity with automation or reporting tools
• Interest in learning and leveraging AI tools (e.g., Claude, ChatGPT) to improve productivity
• Comfortable with occasional local travel for conferences or team events (<10% expected)
• Familiarity with federal government contracting environment is a plus

HUBZone:

We encourage all candidates who live in a HUBZone to apply. You can check to see if your address is located in a HUBZone by accessing the SBA HUBZone Map.

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